DIWASS: How to prepare your company for the new European digital register of waste shipments
DIWASS: Are you ready for the digital transition of transport documents?
From 21 May 2026, DIWASS becomes mandatory for the cross-border transport of waste in the EU.
Without preparation, companies risk: delays, refusal of notifications, administrative overload and non-compliance.
ubiDOCS helps you achieve compliance faster, without complexity.
The gradual end of paper
In summary
Regulations enter into force on: May 21, 2026
First DIWASS obligations: from 2027
Mandatory digitization of notifications
Gradual phasing out of paper documents by 2029
Who is DIWASS aimed at?
DIWASS concerns all organizations involved in cross-border waste transfers:
waste producers;
collectors, traders and brokers;
carriers and logistics service providers;
the treatment facilities;
consultants and compliance officers.
What DIWASS changes in concrete terms for you
Less paperwork
Direct and automatic connections with your partners
Seamless digital exchange of documents
Automatic transmission to the authorities
Real-time proof of compliance
Without a certified solution, the risks increase: delays, errors, potential penalties.
Good news: ubiDOCS gets you into compliance effortlessly!
What is DIWASS?
DIWASS (Digital Waste Shipment System) is the new European digital registry designed to manage and track transboundary waste shipments subject to notification.
It is introduced by Regulation (EU) 2025/1290 on shipments of waste, which enters into force on 21 May 2026.
DIWASS will gradually replace paper-based procedures related to notifications and Annex VII (green list waste) and Annex IB (orange list waste), and will centralize exchanges between:
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operators,
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competent authorities,
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European Commission,
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control services.
Each Member State decides whether companies should work directly with the DIWASS platform or via their own national tool coupled with DIWASS.
Why is DIWASS a major transformation?
DIWASS aims to:
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fully digitize notification procedures,
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to harmonize practices between Member States,
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to facilitate controls and secure data,
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to reduce the risks of fraud and errors,
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improve the traceability of waste transfers,
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simplify administrative exchanges.
This is a profound change for all actors involved in waste transfers.
ubiDOCS meets 100% of DIWASS requirements.
Risks if you are not prepared
⚠️ Without a suitable solution, you risk:
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loading/unloading delays
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documentation errors
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non-conformities during inspections
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increasing complexity for your teams
You need a simple, certified and immediately operational solution.
DIWASS: Regulatory Calendar
ubiDOCS DIWASS: the complete solution for compliance, without complexity
With ubiDOCS, you digitize, centralize and share all waste transport documents securely and in compliance with DIWASS.
In just a few clicks:
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Automatic digital transmission
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Secure archiving
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Evidence available in real time
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Integration with your tools (TMS, ERP…)
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Zero paper to manage
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Guaranteed conformity
Concrete benefits for your operations
For your drivers
Less paper
Documents still available
Simplified process
For your operators
No more manual errors
Real-time tracking
Less stress during checks
For your company
Automatic compliance
Paper cost reduction
Digital and modern process
Why ubidata?
Ubidata already supports several Belgian and European stakeholders facing the DIWASS transition. Our value is based on three pillars:
1. DIWASS Expertise
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Thorough understanding of the technical and regulatory requirements of Regulation (EU) 2025/1290.
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Mastery of formats, API exchanges and required digitization processes.
2. Field knowledge
Over 15 years of experience in the digitalization of logistics and processes related to waste flows.
We understand the operational challenges, the constraints of the teams and the realities on the ground.
3. Comprehensive support
Impact analysis, process adaptation, DIWASS integration, training and ongoing support until 2029:
ubidata covers the entire technical and operational transition.
DIWASS FAQ
Will DIWASS be mandatory?
Yes. DIWASS is the platform provided for by Regulation (EU) 2025/1290.
When does the regulation come into effect?
The text enters into force on May 21, 2026.
When will DIWASS need to be used?
The bonds begin in 2027 with full generalization by 2029.
How to prepare for it?
Digitize processes, automate notifications, and train teams.
Ubidata will support you every step of the way.
Is there any information related to the member countries of the Union?
Flanders has already announced that companies will have to use DIWASS for Annex VII, but the online portal EVOA for digital notification.
The Netherlands, Wallonia and Brussels have chosen the DIWASS system for both procedures.
France has a national tool called Trackdéchets for both procedures.
More information
The European Commission 's website is updated regularly; visit the page HERE.